The all-in-one platform for organizing volunteers, tasks, tickets, and communications across every event you run — from festivals to corporate conferences.
Use cases
Whatever you're organizing, Event Planner adapts to your team structure and workflow.
Coordinate hundreds of volunteers across stages, bars, and gates with shift planning and live roll call.
Schedule officials, track check-ins, and manage team rotations for tournaments and races.
Plan multi-day celebrations with tasks, tickets, and camping bookings in one place.
Onboard volunteers, manage pauses, and keep everyone informed without spreadsheets.
Run safe events with roll call, observation notes, and clear guidelines per team.
Orchestrate conferences and company days with tasks, invoicing, and branded communications.
Run multi-track conferences with speakers, sessions, volunteer crews, and attendee ticketing.
Coordinate instructors, participants, and logistics for workshops, training, and courses.
Features
A complete toolkit for organizers, coordinators, and volunteers.
Multi-day events with plans, phases, and Gantt-style timelines.
Profiles, teams, availability, preferences, and role permissions.
Build task groups, assign volunteers, and run the smart assistant.
Suggest the best fit per task using skills, pauses, and availability.
In-app alerts plus email and SMS templates for every milestone.
Granular permissions, audit log, and row-level data isolation.
Live overview of teams, tasks, and active volunteers on any day.
Publish rules per team so volunteers always know what to do.
Capture daily notes, incidents, and volunteer observations in one shared log.
Sell tickets with Stripe and share a public purchase link.
Manage camping and on-site stays with booking flows.
Check volunteers in on the day with area maps and observations.
Integrations
Connect to the services you already use to keep things moving.
Secure Postgres database, auth, and storage out of the box.
Accept payments for tickets and subscription upgrades.
Beautiful transactional and notification emails, delivered reliably.
Reach volunteers directly with SMS when it matters most.
Subscribe to assignments from Google, Apple, or Outlook.
Custom automations run on Supabase edge runtime.
"Event Planner replaced three separate tools for us. Our volunteers love the app, and our coordinators finally sleep the night before the event."
Start your free trial in minutes, or reach out if you'd like a guided walk-through.